The International Society of Managing and Technical Editors (ISMTE) is committed to protecting the privacy of its members and customers. ISMTE recognizes the interest of its members and customers in the confidentiality of their personal information. ISMTE only maintains personal information that is relevant to ISMTE activities and seeks to maintain accurate, complete, and timely information. ISMTE is incorporated in the United States of America (US) and is subject to US legislative requirements around data protection. For the purposes of European data protection laws, ISMTE is the data controller of customer and member personal information. ISMTE's Executive Director and can be contacted by email at execdir@ISMTE.org.
The security of personal information is important to ISMTE. ISMTE maintains all personal information with technical, administrative, and physical safeguards to protect against loss, unauthorized access, destruction, misuse, modification, and improper disclosure. No computer system or information can ever be fully protected against every possible hazard. ISMTE provides reasonable and appropriate security controls to protect personal information against foreseeable hazards.
ISMTE maintains member databases that contain mailing, billing, and member profile information, as well as a record of each member's product and service purchases. ISMTE also maintains databases of member and non-member purchases and of registrations for conferences and other ISMTE activities. The information in these databases is used by authorized ISMTE staff members to process orders; mail invoices, purchases, renewal notices, and announcements; respond to member inquiries; and help us improve our offerings. The provision of personal information by members may be necessary for the performance of any contractual relationship with members, for compliance with ISMTE’s legal obligations, or where in ISMTE’s legitimate interest for the above purposes.
Member records are maintained as long as an individual is an ISMTE member and for at least ten years following a membership lapse. Purchases and credit card transactions are retained for as long as appropriate to meet contractual, tax, or auditing needs.
All personal information contained in ISMTE membership, purchase, and registration databases is treated as confidential and will be used only for the purposes stated in this policy, except where otherwise required by law.
Just like any other record keeper, ISMTE may be required to disclose personal information in response to valid legal process. This includes a search warrant, subpoena, or court order. Disclosures may also be appropriate to protect ISMTE's legal rights or during emergencies if physical safety is believed to be at risk. These disclosures are possible although unlikely.
ISMTE members may access the information contained in their membership records and correct and update their member profile and mailing information by logging in to www.ISMTE.org and selecting manage profile. Individuals in Europe also have certain data privacy rights which may be subject to limitations and/or restrictions. These rights include the right to: (i) request access to and rectification and erasure of their personal information; (ii) obtain restriction of processing or to object to processing of their personal information; and (iii) ask for a copy of their personal information to be provided to them, or a third party in a digital format. Individuals in Europe also have the right to lodge a complaint about the processing of their personal information with their local data protection authority.
In order to update your postal tolerance or to exercise one of your rights, you will need to contact ISMTE's Member Services Department by phone: +1.919.314.3900 fax: +1.919.787.4916, or email: info@ISMTE.org.
ISMTE does not sell, rent, or exchange email addresses of its members and customers. ISMTE uses email addresses to send the following:
1. "Must Have" messages that help to service ISMTE members including answers to member questions; acknowledgments of the receipt of membership applications, renewal notices, marketing messages about the society and other ISMTE purchase confirmations/receipts.
2. The ISMTE Newsletter and occasional "Member Update" announcements about ISMTE services that we believe to be of some importance to members. These announcements are short, straightforward messages that contain pointers to online resources where members can explore the information more fully.
3. Email messaging that is part of a program for which the member has registered (e.g. the ISMTE Discussion Forum).
4. Email distribution lists targeted at ISMTE groups (e.g. by region, local group, etc.). Only ISMTE headquarters staff can create and support "ISMTE.org" email distribution lists. All ISMTE created and supported email distribution lists have "unsubscribe" instructions.
All members have the ability to opt-in or out of email communications through their membership profile or by contacting ISMTE's Member Services Department by phone: +1.630.433.4513, fax: +1.630.563.9181, or email: info@ISMTE.org.
POSTAL MAIL POLICIES
ISMTE does not supply any postal messages. The names and mailing addresses of members are not rented or sold. ISMTE licenses mailing lists and email lists of conference attendees who opt-in to communications to the conference sponsors with usage for one-time only.
If you have any questions or comments on the above policy please direct them to info@ISMTE.org.