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Committees & Focus Areas
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Committees & Focus Areas (click on the name to learn more)


Editorial Office News (EON), ISMTE's Monthly Publication

European Meeting Planning Committee

North American Meeting Planning Committee

Professional Development

Regional Group Coordinator

Partnerships with Peer Organizations

Membership Committee

Awards Committee

Nominations Committee

Posters Committee




Editorial Office News (EON), ISMTE’s Monthly Publication

 

Scope

Editorial Office News (EON) is the monthly publication of ISMTE. The publication is a members-only benefit providing readers with informative articles related to working in an Editorial Office. Topics are wide-reaching but focus on defining editorial roles and best practices, new technologies, hot topics in scholarly publishing, Society news, messages from the Board of Directors, announcements, conference reports, and upcoming events. EON is published eleven times per year.

 

Strategies

The main objective for the EON Editor is to successfully publish the monthly issue in a timely manner. The Editor recruits and solicits writers (both members and non-members) to write on topics of interest to professionals who work in Editorial Offices. The Editor should also report on Society announcements and important events. The Editor is helped by an Editorial Team who solicits articles and assists with the editing and proofing of each issue.

 

In addition to the weekly emails sent to members highlighting an EON article, I would like to find ways for EON to be more present in ISMTE’s social media. I also hope to recruit new contributors and article topics/ideas at the next conference.

 

EON Editorial Team

Editor-in-Chief: Carolyn Sperry

Senior Editor: Liz Bury

Associate Editor: Nijsje Dorman

Editorial Advisor: Deborah Bowman

Section Editors:

  • Discovering Our Roots: Stephanie Kinnan
  • Taming Technology: Edwina Thorn

Volunteer Opportunities

EON is always looking for new topics and ideas as well as writers interested in contributing articles. Please contact the Editor if you would like to get involved.



European Meeting Planning Committee 



Program Chair
Duncan Nicholas
DN Journal Publishing Services  

 

Scope/directive/purpose

  • Responsible for planning and organizing the ISMTE European meeting. (Chair serves for two successive years.)

Strategies and objectives

  • Develop a program that is interesting and reflects state-of-the-art themes and topics related to publishing, editing, and editorial office work, including finding suitable speakers
  • Find a site for the meeting that is accessible and attractive for the membership (mostly) in Europe and establish a rotation throughout Europe so that the needs of the membership as an international society are met
  • Develop a budget and receive Board approval
  • Committee chair works to find other ISMTE members who are interested in serving on this committee and, in particular, to identify a person who could take over the chair role for future meetings


Steps in the process and approximate timelines

 

Early in the year - January / February

  • Find dates for meeting (usually held late Sept/early Oct), taking holidays/semester/publishing events into account
  • Publish dates on ISMTE homepage
  • Work with the ISMTE management company to find and reserve a conference venue according to rotation plan

    • Publish venue on ISMTE homepage
  • Meet for planning purposes, as needed.  On the calls: Identify "to do” items and set up next call in a reasonable time interval (max 3-4 weeks later, but as needed later on in the process. Set up such calls until the meeting schedule is complete and all activities delegated.
    • February:  Brainstorming call (usually via Skype). To prep for call, committee chair will:
  • Review evaluation forms from previous year
  • Collate and filter suggestions
  • Brainstorm with self for own ideas
  • Distribute tentative agenda and materials to committee before call
    • Ask for ideas to be included in the agenda and possibly redistribute
  • Put a tentative schedule/template in writing as a working document to include, for example:
    • Time schedule for the meeting day
    • Topics
    • Ideas for speakers
    • Who would be responsible for contacting Deadlines
  • Publish tentative agenda on homepage as soon as finalized
  • Establish registration costs and deadlines and determine format of conference materials and packets, not forgetting evaluation forms, working together with the Board and management company.

 

End April as goal for finalizing schedule and speakers


Throughout the process:

  • Look for sponsors
  • Generate ideas for partnering with another society
  • Generate ideas for special events DURING the meeting: posters, awards, dinner/banquet, etc.

Write a piece for EON to promote the meeting for publication in July issue (get submission deadline from EON EIC).

 

August

Contact speakers and get CVs, photos, and abstracts of presentations. Provide them with reimbursement info. Discuss any exceptions/special cases with Board and management company, asking for approval as needed

  • Determine deadlines for submission from speakers and for finalizing program online and in print

At the meeting:

  • Ensure everything is set up appropriately and equipment works, including presentations loaded on the site laptop, and rooms allocated and publicized for all sessions.
    • Who will sit at the registration desk?
    • Who will take pictures?
    • Who will write up a report for EON?
  • Welcome speakers and give them the needed information
  • General troubleshooting and hosting
  • Lead the actual meeting/Prepare intro and wrap-up

 

Follow-up:

  • Give evaluations and thanks to all who helped
  • Write an article for EON

Committee description:

  • Number of members – approximately (5) five
  • Expertise desired/criteria
  • ISMTE member
    • Non-member approved by Board with something to contribute to the meeting
    • Previous meeting experience
    • Lives and/or works in Europe

 

Volunteer opportunities to support projects/strategies/directive and recruitment plans

  • Contact the meeting committee chair or Project Coordinator if you’re interested in serving on this committee. 

For further reading:

Willis, M (2013). Lights…camera…action! EON June 2013




North American Meeting Planning Committee

 

Program Chair

Michelle English

J&J Editorial
 

 

Scope/Directive/Purpose

  • To plan and execute the ISMTE North American Meeting
  • To direct formatting and programming for the meeting in collaboration with NA meeting planning committee members
  • To assist in cultivating sponsor relationships for the NA meeting
  • To stay within assigned budget

 

Strategies

  • To hold monthly meetings with committee members to brainstorm ideas for sessions and speakers
  • To use past evaluations of meeting to highlight areas of strength and weakness in programming and format
  • To coordinate with chair of European meeting to exchange ideas and plans

 

Projects (ongoing and planned) and timeliness for each

  • Immediate:
  • Put together preliminary agenda for meeting and speaker ideas
  • Contact first choice speakers by the end of February
  • Future:
    • To have full agenda for meeting by the end of April so that we can include this information online

 

Committee description (number of members and expertise desired):

Julie Nash, past chair

Kimberly Rosenfield, prior year committee member

Sherryl Sundell, prior year committee member and chair of European meeting

Steve Musser, new committee member

Sally Gainsbury, prior year committee member

Diane Drexler, prior year committee member

 

We need assistance with the sponsorship side of the meeting, but now that the sponsorship committee has been formed, I believe we can work in concert with them to accomplish our financial goals for the meeting, rather than needing additional members of the meeting committee to be responsible for this side (although any sponsorship committee members are more than welcome to join the meeting committee!).

 

Volunteer Opportunities to support projects

We can always use more volunteers with ideas for speakers and for enhancing the meeting.  If you have ideas for potential speakers or topics but do not wish to be a full-time member of the committee, please send these to me.

 

Professional Development

 

Scope / Directive / Purpose

  • To provide opportunities for career development – particularly in editorial or publishing fields.
  • To continue to develop the framework of resources to help members progress in their careers and enrich their experiences in the work environment.

 

Strategies

  • Explore and/or develop educational events that would help broaden members’ skill sets.
  • Establish links to other groups with similar interests to provide enhanced networking for members.
  • Consult with industry experts and report on qualities/talents that employer’s value.

 

Projects (ongoing and planned) and timelines for each, including volunteer recruitment

  • Survey membership to better address professional needs. Would like to encourage ongoing communication (blog perhaps) with members to determine changing trends in the office. 


Possible topics to flesh out include developing effective communication skills, cultivating leadership skills, finding good cost management strategies, making the most of time management, handling ethical issues and legal issues, updating or keeping current with your technical skills, environmental/ergonomic conditions and how they impact your work, what are "best practices”.

 

Committee description (number of members and expertise desired)

Would like to develop ‘project members’ – recruiting folks for short timeframe responsibilities focused on a particular topic, with small standing committee to coordinate projects

 

Volunteer opportunities to support projects/strategies/directive and recruitment plans

Enhance communication between members through new website with announcements of interest areas. Would also like to see query on interest areas on member registration.

 

Regional Group Coordinator

 

Scope/Directive/purpose

  • To advise on setting up a regional group
  • To advise on possible format and content for meetings
  • To identify areas where a concentration of enough members makes a regional group feasible.
  • To keep information on current regional groups and their activities and report this information to the Board of Directors

 

Strategies

  • To maintain an up-to-date list of contacts of who is in charge of current regional groups.
  • To speak with the regional group leaders regularly (or have some form of forum they can access) to understand what they are doing in local groups. Get and give feedback on meetings that were successful in areas such as the topics of talks, locations or formats.
  • To share information between regional groups such that regional groups benefit from each other’s experiences.

 

Projects (ongoing and planned) and timelines for each, including volunteer recruitment

Immediately:

  • Contact the two newest groups formed (Chicagoland and DC) to share the experience of the RTP (North Carolina) group.
  • Sort the member database into geographic locations to identify areas of enough members to support a local group. Send out email blasts to local area members asking for interest in setting up local groups in the areas and looking for volunteers.
  • Writing up a piece for EON on this new position, the success of the RTP group and the starting of two new regional groups.

 

Future:

  • Give a short presentation at the next and ongoing annual ISMTE meetings to advertise current regional groups, ask for interest in new regional groups and identify volunteers in those areas to run those groups. 
  • Have some time set aside for the local groups to have lunch or some other gathering at the annual meeting as a way to introduce new members to the group.

 

Committee description (number of members and expertise desired)

Not sure a committee is necessary at this stage, but perhaps when enough groups are formed, each of the regional group leaders could sit on a committee with one person appointed coordinator. This position could rotate through the different groups on a 2-3 yearly basis.

 

Volunteer opportunities to support projects/strategies/directive and recruitment plans

Each regional group needs a local organizer/leader

 

 

Partnerships with Peer Organizations

 

Scope/Directive/Purpose

  • To promote ISMTE’s position as a voice within the industry.
  • To develop new and consolidate existing relations with peer organizations.
  • To maintain a list of our members who can represent ISMTE’s position to peer organizations.

 

Strategies

  • To maintain an up-to-date list of representatives of peer organizations from among our members.
  • To discuss with these representatives opportunities for ISMTE and the peer organizations to benefit from each other’s expertise and resources. Examples might include member discounts for conferences, mutual representation at conferences, co-hosting of conferences, discounted access to member resources.

 

Projects (ongoing and planned) and timelines for each, including volunteer recruitment

  • Establish which groups we have worked with and identify which groups we should work with.
    Target date: Quarter 1
  • Identify appropriate contacts for each group.
    Target date: Quarter 1
  • Write up a piece for EON to describe collaboration so far and future goals.
    Target date: Quarter 1 
  • Report back regularly to the Board on collaboration and ask for feedback/leads.
    Target date: monthly, ongoing
  • Provide a short presentation at ISMTE NA and European meetings on objectives.
    Target date: Date of annual meetings

 

Volunteer opportunities to support projects/strategies/directive and recruitment plans

Representation of ISMTE to peer organizations, e.g. promotion of Society at meetings, contributing to shared resources, etc, in coordination with Conference Committee and Training/Resources Committee.

 

Membership Committee

 

Scope/Directive/Purpose

  • To keep track of current members
  • To promote membership by making people aware of the ISMTE
  • To develop and maintain information for new members

 

Strategies

  • Promote membership at ISMTE meetings
  • Use social media to promote membership
  • Use EON open-access articles to promote membership to non-member Editors

 

Projects

  • Contact University presses and publishers to make them aware of the ISMTE
  • Create a digital flyer to promote the ISMTE
  • Use EON to encourage current members to continue membership
  • Create a digital flyer to welcome new members

 

Committee description

  • In essence, every member of the ISMTE should be part of the Membership Committee


 

Awards Committee

Diane Epstein, Chair

Pete Binfield 

Cindy Brown

Mirza Hasanuzzaman

Erin McMullan

Kristine Pumphrey
Mel Wincott 

 

Scholarships Sub-Committee

Diana Epstein, Chair

Deborah Bowman
Meghan McDevitt

Naomi Conneely

 

Nominations Committee

Kristen Overstreet, Chair

Charley Miao

Jack Nestor

Susan Scalia

Sherryl Sundell


Posters Committee

Shari Leventhal, Chair

Kuntan Dhanoya

Anna Jester

Erin Landis

Jason Roberts

Kurt Spurlock



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